Privacy Policy Overview
This privacy policy explains how we collect, use, and protect your information when you use the LLMTAG protocol and related services.Your Privacy Matters
Transparent Practices • Minimal Data Collection • User Control • GDPR Compliant
Information We Collect
Information You Provide
Account Information
What: Name, email address, organization
Why: To provide support and communicate with you
Required: Optional for most services
Support Requests
What: Support messages, bug reports, feature requests
Why: To provide technical support and improve our services
Required: When you contact us for support
Community Participation
What: Forum posts, comments, contributions
Why: To facilitate community discussions and collaboration
Required: When you participate in our community
Newsletter Subscription
What: Email address, preferences
Why: To send you updates and relevant information
Required: When you subscribe to our newsletter
Information We Collect Automatically
Usage Analytics
What: Website usage, feature usage, performance metrics
Why: To improve our services and user experience
Collection: Anonymous and aggregated
Technical Information
What: Browser type, device information, IP address
Why: To ensure compatibility and security
Collection: Anonymized when possible
Error Logs
What: Error messages, crash reports, diagnostic data
Why: To identify and fix technical issues
Collection: Technical data only
Security Information
What: Security events, access attempts, threat detection
Why: To protect our services and users
Collection: Security-related data only
How We Use Your Information
Service Provision
1
Provide Services
Use your information to provide and maintain our services.
2
Improve Services
Analyze usage patterns to improve our services and user experience.
3
Provide Support
Use your information to respond to your support requests and inquiries.
4
Communicate
Send you important updates, notifications, and relevant information.
Legal Basis for Processing
Consent
When: You explicitly consent to data processing
Examples: Newsletter subscription, optional features
Withdrawal: You can withdraw consent at any time
Legitimate Interest
When: Processing is necessary for our legitimate interests
Examples: Service improvement, security, analytics
Balancing: We balance our interests with your privacy rights
Contract Performance
When: Processing is necessary to perform a contract
Examples: Providing paid services, support
Requirement: Necessary for service delivery
Legal Obligation
When: Processing is required by law
Examples: Compliance with regulations, legal requests
Requirement: Mandatory for legal compliance
Information Sharing
We Do Not Sell Your Information
We do not sell, rent, or trade your personal information to third parties for commercial purposes.
When We Share Information
Service Providers
Who: Trusted third-party service providers
What: Limited information necessary for service provision
Protection: Contractual obligations to protect your data
Legal Requirements
When: Required by law or legal process
What: Information necessary to comply with legal obligations
Protection: Limited to what is legally required
Business Transfers
When: In connection with mergers, acquisitions, or asset sales
What: Information necessary for the transaction
Protection: Same privacy protections continue to apply
Consent
When: You explicitly consent to sharing
What: Information you specifically authorize us to share
Control: You can withdraw consent at any time
Data Security
Security Measures
Encryption
Method: End-to-end encryption for sensitive data
Coverage: Data in transit and at rest
Standards: Industry-standard encryption protocols
Access Controls
Method: Role-based access controls
Coverage: Limited access to authorized personnel only
Monitoring: Regular access audits and monitoring
Regular Updates
Method: Regular security updates and patches
Coverage: All systems and software components
Timeline: Prompt application of security updates
Incident Response
Method: Comprehensive incident response procedures
Coverage: Rapid detection and response to security incidents
Communication: Prompt notification of affected users
Data Breach Response
1
Detection
Monitor systems for security incidents and data breaches.
2
Assessment
Assess the scope and impact of any security incident.
3
Containment
Take immediate steps to contain and mitigate the incident.
4
Notification
Notify affected users and authorities as required by law.
5
Recovery
Implement measures to prevent similar incidents in the future.
Your Rights
GDPR Rights
Right to Access
What: Request access to your personal data
How: Contact us to request a copy of your data
Timeline: Response within 30 days
Right to Rectification
What: Correct inaccurate or incomplete data
How: Update your account information or contact us
Timeline: Immediate for account updates
Right to Erasure
What: Request deletion of your personal data
How: Contact us to request data deletion
Timeline: Response within 30 days
Right to Portability
What: Receive your data in a portable format
How: Request data export in machine-readable format
Timeline: Response within 30 days
Additional Rights
Right to Object
What: Object to processing of your personal data
When: For legitimate interest or direct marketing
Effect: We will stop processing unless we have compelling reasons
Right to Restrict
What: Restrict processing of your personal data
When: Data is inaccurate or processing is unlawful
Effect: We will limit processing while resolving the issue
Right to Withdraw Consent
What: Withdraw consent for data processing
When: Processing is based on consent
Effect: We will stop processing based on consent
Right to Complain
What: File a complaint with supervisory authority
When: You believe your rights have been violated
Authority: Your local data protection authority
Data Retention
Retention Periods
Account Information
Period: Until account deletion or 3 years of inactivity
Purpose: Service provision and support
Deletion: Automatic deletion after retention period
Support Requests
Period: 3 years from last interaction
Purpose: Support history and service improvement
Deletion: Automatic deletion after retention period
Analytics Data
Period: 2 years from collection
Purpose: Service improvement and analytics
Deletion: Automatic anonymization after retention period
Security Logs
Period: 1 year from creation
Purpose: Security monitoring and incident response
Deletion: Automatic deletion after retention period
Data Deletion
1
Request Deletion
Contact us to request deletion of your personal data.
2
Verification
We will verify your identity before processing the request.
3
Deletion Process
We will delete your data from all our systems and databases.
4
Confirmation
We will confirm when deletion is complete.
Cookies and Tracking
Cookie Usage
Essential Cookies
Purpose: Necessary for website functionality
Examples: Authentication, security, preferences
Consent: Not required (legitimate interest)
Analytics Cookies
Purpose: Website usage analytics and improvement
Examples: Google Analytics, performance monitoring
Consent: Required (you can opt out)
Functional Cookies
Purpose: Enhanced functionality and user experience
Examples: Language preferences, custom settings
Consent: Required (you can opt out)
Marketing Cookies
Purpose: Advertising and marketing (if applicable)
Examples: Targeted advertising, social media integration
Consent: Required (you can opt out)
Cookie Management
1
Cookie Settings
Access cookie settings through our website footer or privacy settings.
2
Choose Preferences
Select which types of cookies you want to allow.
3
Save Settings
Your preferences will be saved and respected.
4
Update Anytime
You can change your cookie preferences at any time.
International Transfers
Data Transfers
We may transfer your personal data to countries outside your country of residence, including the United States, for service provision and support.
Transfer Safeguards
Adequacy Decisions
Method: Transfer to countries with adequate protection
Coverage: EU to countries with adequacy decisions
Protection: Same level of protection as in your country
Standard Contractual Clauses
Method: EU-approved standard contractual clauses
Coverage: Transfers to countries without adequacy decisions
Protection: Contractual guarantees for data protection
Certification Schemes
Method: Privacy Shield or similar certification schemes
Coverage: Transfers to certified organizations
Protection: Certified compliance with privacy standards
Children’s Privacy
Age Restrictions
Our services are not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13.
If We Discover Child Data
1
Immediate Deletion
We will immediately delete any personal information of children under 13.
2
Parental Notification
We will notify parents if we discover we have collected child data.
3
Prevention Measures
We will implement measures to prevent future collection of child data.
Changes to This Policy
Policy Updates
1
Review and Update
We regularly review and update this privacy policy.
2
Notification
We will notify you of significant changes via email or website notice.
3
Effective Date
Changes will be effective on the date specified in the updated policy.
4
Continued Use
Continued use of our services constitutes acceptance of the updated policy.
Version History
Current Version
Version: 1.0
Date: January 15, 2024
Changes: Initial privacy policy
Previous Versions
Access: Available upon request
Purpose: Transparency and accountability
Retention: 5 years from supersession
Contact Information
Privacy Inquiries
Contact Our Privacy Team
Email: privacy@llmtag.org
Response Time: 30 days
Languages: English, Turkish
Response Time: 30 days
Languages: English, Turkish
Data Protection Officer
Data Protection Officer
Email: dpo@llmtag.org
Purpose: GDPR compliance and privacy matters
Availability: Business hours
Purpose: GDPR compliance and privacy matters
Availability: Business hours
Supervisory Authority
You have the right to lodge a complaint with your local data protection supervisory authority if you believe your privacy rights have been violated.
Legal Basis
Applicable Laws
GDPR
Scope: European Union residents
Rights: Comprehensive data protection rights
Enforcement: EU data protection authorities
CCPA
Scope: California residents
Rights: Consumer privacy rights
Enforcement: California Attorney General
PIPEDA
Scope: Canadian residents
Rights: Personal information protection
Enforcement: Privacy Commissioner of Canada
Other Laws
Scope: Other jurisdictions as applicable
Rights: Local privacy and data protection laws
Enforcement: Local authorities